HEART OF AMERICA MODEL A FORD CLUB

Board Meeting-Agenda

November 1, 2005

 

 

 

CALL TO ORDER

 

  1. Approval of the October Board Minutes: George Deel Made a motion that the October meeting minutes be approved as written. Lance Burton seconded the motion. A vote was taken and the motion carried.

 

 

·        Those in attendance at the November board meeting were:  President-Chris Launer; Vice President-George Deel; Secretary-Larry Sparks; Treasurer-Chuck Haber; Membership Director-Lance Burton; Activities Director-Glen Spielbusch, and Publications Director-Lynn Lackey.

 

 

 

  

STANDING REPORTS

           

  1. Publications Director: Lynn brought up several items that have not been accomplished although we as a board said they should be. First, we do not have a fund raising committee and not chairman was selected as yet. Second was a wood graining seminar to be put on by Milton Hessefort this year. Third was to address with Larry Weigum to get Ford to participate in the 2008 Regional meeting here in Kansas City. Also addressed was whether or not we would put together a Welcome Package for the new club members. Chris Launer agreed to contact both Larry Weigum and Milton Hessefort. Lance will put digital pictures on the net. Lynn then made a motion that the club give all new members a HOA Model A Hat when joining the club. Larry Sparks seconded the motion. During the discussion phase, Chuck Haber brought that the motion should be for the year 2006 only. After further discussion and a vote on the motion, Motion failed to gain the necessary votes and did not carry. George Deel then made a motion that the club give away 11 hats in 2006 at our monthly meetings with the exception of the Christmas meeting. Lance Burton seconded and after a vote, the motion carried.

 

     Lynn brought back up the fund raising committee and the chairperson     selection. The chairman would be responsible for planning, organizing and recruiting members for fund raising events for 2006. A chairman concerned with raising money. Chris will take care of this issue.

 

      The next discussion item was duties of the officers on the board. Chuck recommended all board members write a list of duties for their individual roles on the board. It was agreed that each member would write up his duties for year-end.

 

 

  1. Membership Director: As of November 1, 2005 the club has 133 members.

 

 

  1. Activities Director: Glen reported the fall foliage tour sponsored by George and Mimi Deel was a whopping success. 21 model A’s attended the tour plus one Chevy and one oriental Shay. The VFW parade would be held November 5 at the old Lee’s Summit high school for an 11:00 start time. The parade would be followed up with Ham and Beans at the VFW hall.

 

 

4.           Treasurer: Chuck Haber reported there was no new activity for the month of November.

 

5.           Plain Old A’s: Nothing new to report.

 

6.           Other Reports Not Listed: Chris said the Thanksgiving dinner would be $3.00 each for the Turkey and dressing for the November meeting. 

OLD BUSINESS

 

1.        Election Committee: George reported there were 4 nominees for the vacated board members and a vote would be taken in three weeks.

 

 

2.        Menu for the Christmas Party:  Chris said the main entrée would be Grilled Sirloin.

 

3.        AV Equipment: Glen Spielbusch and Chuck Haber will look into a projector to be used with a laptop computer for future meetings.

 

4.        History Book: Nothing new to report the details are being put together for the preservation of the history of the club.

 

5.        Award Plaques: Nothing new to discuss.

 

6.        Belger Award: Lance Burton made a motion for the nomination of the Belger Award winner. Larry Sparks seconded the choice. A discussion followed. A vote was taken and an award winner was chosen unanimously.

 

 

 

 

 

NEW BUSINESS

 

1.        There were no items of new business submitted. 

 

Before adjournment it was brought up that we needed volunteers for the following positions: Sunshine lady, equipment person and a soda pop person.

 

Lynn Lackey brought up how blessed our club is and that we needed to look at helping others who are less fortunate than those of us who enjoy our cars and have the means to help. A motion was made by Lynn Lackey to donate $300 to Harvesters to provide for the less fortunate. Chuck Haber seconded the motion. Motion was voted on and motion carried.

 

ADJOURNMENT

 

 

Heart Of America Model A Ford Club

Special Board Meeting

November 8, 2005

7:00PM Union Station

Kansas City, MO 64105

 

Board President Chris Launer called a special meeting of the Board on November 8, 2005. The meeting was held at Union Station in downtown Kansas City, Missouri at 7:00 PM. Those in attendance were: President-Chris Launer; Larry Sparks- Secretary; Lance Burton-Membership Director; Glen Spielbusch-Activities Director; Lynn Lackey-Publications Director and special guest Jim Spawn.

 

The purpose of the meeting was to discuss a proposal made to Jim Spawn that the Model A club could utilize Union Station for the Model A Appreciation Days, Heart Of America Model A Ford Club Swap Meet, and a Kansas City Poker run or tour all at the same time at Union Station. The station would guarantee free rent for our club by obtaining sponsors to pay for the event and we could still charge for vendor space. We could hold a seminar on the new Big Screen located at the Union Station. The date of the event would be Memorial Day Weekend 2006. The rear parking lot would be location for the Swap Meet, we would have space in front to park the Model A’s and space inside for display of some of our cars inside Union Station. Andy Udris the New Director of Union Station made the offer to Jim Spawn as a way to get people back to Union Station. It would be very attractive for Swap Meet event in that it offers the spouses or significant others, a place to go shopping or do other things while the guys attend the Swap meet and Model A appreciation events. The only item not well defined is whether or not the club could host a Chris Cakes Pancake breakfast during the event.

 

Larry Sparks made a motion that the club hold Model A Appreciation Days at the Union Station for 2006 on Memorial Day weekend. Lance Burton seconded the motion. A discussion pursued and motion carried.

Lance Burton made a motion that the Swap meet be held concurrently with the Model A Appreciation Days also to be held at the Union Station. Larry Sparks seconded the motion. The motion carried.

 

The purpose of the Special meeting was the offer was made to Jim Spawn and due to the time to put events in motion we needed to act swiftly in order to get on the docket. Mr. Andy Udris wanted a decision before our next board meeting, hence the need to meet on a special meeting basis.

 

Meeting was adjourned at 9:00 PM.